Preparing Affidavits for RTKL Appeals

This afternoon, the Office of Open Records is hosting a webinar designed to help Agency Open Records Officers and agency attorneys better understand how to prepare affidavits when an appeal has been filed under the Right-to-Know Law.

Here’s the PowerPoint presentation that our Deputy Director, Nathan Byerly, prepared for this session:

Preparing Affidavits for RTKL Appeals – March 14, 2019 – PDF
Preparing Affidavits for RTKL Appeals – March 14, 2019 – PPTX

The OOR regularly provides training on Pennsylvania’s Right-to-Know Law and Sunshine Act. Our training calendar is available here, and we always welcome requests to provide training.

This is Sunshine Week 2019, and we’re hosting a series of webinars. I hope you can join us for some or all of them!

OOR’s In Camera Power Upheld

In Township of Worcester v. Office of Open Records and James Mollick, the Commonwealth Court has reaffirmed that the OOR’s Appeals Officers — the attorneys who review appeals under the Right-to-Know Law and issue Final Determinations — have the authority to order in camera review of records and to require the creation of a privilege log.

(In camera is a Latin term which means “in chambers.” In other words, when the OOR orders in camera review of records, the records themselves are provided for the OOR’s private review to help ensure a complete and accurate Final Determination.)

In this case, the OOR had directed the Township of Worcester to produce, for in camera inspection, copies of records the Township withheld in response to Mollick’s Right-to-Know request, along with an in camera inspection index. The Montgomery County Court of Common Pleas reversed the OOR order, but last week’s Commonwealth Court ruling overturns the lower court decision and reinstates the OOR order.

The Commonwealth Court, in an opinion authored by Judge Robert Simpson, held that:

“One of an appeals officer’s duties under Chapter 11 of the RTKL is to develop an adequate factual record on appeal. … An appeals officer functions as the initial fact-finder, and acts in a quasi-judicial capacity pursuant to Section 1102 of the RTKL. … In these circumstances, it is incumbent upon an appeals officer to create an adequate factual record in order to issue a determination. … Thus, appeals officers are empowered to develop the record to ensure Chapter 13 courts may perform appellate review without the necessity of performing their own fact-finding. … Thus, in camera review is appropriate to assess claims of privilege and predecisional deliberations. Additionally, review of an index or ‘privilege log’ of withheld records may be proper in determining whether records are exempt from disclosure.”

The court also said that it defers to the OOR’s Appeals Officers on this procedural issue “to adequately develop a record beyond the intertwined assertions of fact and law.”

Regarding potential future appeals of in camera orders issued by the OOR, the ruling said this:

“Having now confirmed the law in this area, it is hard to imagine any significant public policy interest supporting judicial review of non-final OOR orders which seek to create an adequate record. In other words, it would be a very rare case which would support interlocutory review of an OOR order similar to the one here.”

The court also reaffirmed the holding that “conclusory affidavits, standing alone, are insufficient to prove records are exempt” from disclosure under the RTKL.