Section 1307 of the Right-To-Know Law requires the Office of Open Records to establish a fee schedule for Commonwealth agencies and local agencies.
Section 1310 of the RTKL requires the OOR to review that fee schedule every other year. Duplication fees charged under the RTKL must be reasonable and based on “prevailing fees for comparable duplication services provided by local business entities.”
Today, the OOR updated the Official RTKL Fee Schedule. (It was last updated on Oct. 15, 2018.)
Prior to publishing this update, the OOR solicited comments. The OOR received 27 comments. The OOR also gathered pricing information from a sampling of local businesses that provide duplication services across the Commonwealth and reviewed other relevant pricing information.
The OOR made the following changes to the Official Fee Schedule:
- Maintained the allowable charge for black and white copies at “up to $0.25 per copy” for the first 1,000 copies but reduced it to “up to $0.20 per copy” for any copies beyond that.
- Reduced the allowable charge for a CD or DVD from “up to actual cost, not to exceed $3.00 per disc” to “up to actual cost, not to exceed $1.00 per disc.”
- Clarified (in footnotes 4, 6 and 8) that agencies cannot charge for records they are able to redact securely by electronic means.
- Made minor stylistic and grammatical changes.
Section 1307 of the Right-To-Know Law requires the Office of Open Records to establish a RTKL Fee Schedule for Commonwealth agencies and local agencies. Section 1310 of the RTKL requires the OOR to review that fee schedule every other year.
The OOR last updated the fee schedule in October 2018. Today, our biannual review of the RTKL Fee Schedule officially begins for 2020.
We welcome your input. Please send all comments about the RTKL Fee Schedule to this email address:
The deadline to submit comments is Monday, November 30, 2020.
PUBLIC RECORD NOTICE: All comments submitted to the Office of Open Records will be public records and subject to public access with limited exceptions. If you do not want to include personal contact information in a publicly accessible record, please provide alternate contact information.
Section 1307 of the Right-To-Know Law requires the Office of Open Records to establish a fee structure for Commonwealth agencies and local agencies. Section 1310 of the RTKL requires the OOR to review that fee structure every other year.
Today, the OOR adopted a new Official RTKL Fee Structure which can be viewed in its entirety here.
Prior to publishing a Draft Update to the Official Fee Structure this year, the OOR prepared a review of recent appellate court cases and Final Determinations issued since the last fee review in July 2014; a comparative analysis of fees assessed by various Pennsylvania agencies; a review of fees charged by copy/printing businesses located in various cities and municipalities across the Commonwealth; and recommendations for future fee reviews. That nine-page document is available here.
On Monday, Aug. 1, 2016, the OOR published the Draft Update to the Official Fee Structure and solicited public comment on the draft update. The draft update was published on the OOR Executive Director’s blog, with notice being prominently displayed on the Fee Structure page of the OOR website. Notice was also provided to subscribers of the OOR’s email newsletter, as well as numerous times on both the OOR’s Twitter feed and the Executive Director’s Twitter feed.
Public comments were accepted through Friday, Aug. 19, 2016. The OOR received nine substantive comments on the Draft Update to the Official Fee Structure. (One comment was received on Aug. 22, 2016, and is included among the nine the OOR received.) Comments were provided by four individual requesters, one attorney, one statewide media organization, and three employees of local agencies.
Section 1307 of the Right-To-Know Law requires the Office of Open Records to establish a fee structure for commonwealth agencies and local agencies. Section 1310 of the RTKL requires the OOR to review that fee structure every other year.
The OOR has produced a draft update to the Official Fee Structure (PDF) and is accepting public comment on this draft update through August 19, 2016.
To comment, please email FeeReviewOOR@pa.gov or mail your comments to:
Office of Open Records
Commonwealth Keystone Building
400 North Street, 4th Floor
Harrisburg, PA 17120-0225
Comments will be accepted until 11:59 p.m. on Friday, August 19, 2016.
The OOR will review all comments received and will issue a final update to the Official Fee Structure no later than August 31, 2016.
OOR Draft Update to Official Fee Structure 2016-08-01 (PDF)