Section 1307 of the Right-To-Know Law requires the Office of Open Records to establish a fee schedule for Commonwealth agencies and local agencies.

Section 1310 of the RTKL requires the OOR to review that fee schedule every other year. Duplication fees charged under the RTKL must be reasonable and based on “prevailing fees for comparable duplication services provided by local business entities.”

Today, the OOR updated the Official RTKL Fee Schedule. (It was last updated on Oct. 15, 2018.)

Prior to publishing this update, the OOR solicited comments. The OOR received 27 comments. The OOR also gathered pricing information from a sampling of local businesses that provide duplication services across the Commonwealth and reviewed other relevant pricing information.

The OOR made the following changes to the Official Fee Schedule:

• Maintained the allowable charge for black and white copies at “up to $0.25 per copy” for the first 1,000 copies but reduced it to “up to $0.20 per copy” for any copies beyond that.
• Reduced the allowable charge for a CD or DVD from “up to actual cost, not to exceed $3.00 per disc” to “up to actual cost, not to exceed $1.00 per disc.”
• Clarified (in footnotes 4, 6 and 8) that agencies cannot charge for records they are able to redact securely by electronic means.
• Made minor stylistic and grammatical changes.